1s KTT online report without cancellation. What is a report without cancellation

The filing is carried out simultaneously with the Z-reports taken at the end of the shift. Answers to pressing questions about the X-report Let's consider the answers to the most frequently asked questions on the topic: Question No. 1. How can you check the accuracy of a non-zeroable balance if the amounts on the X-report at the end of the day and after the opening of the shift do not match? X-report data cannot be used to control non-zeroable balances. The indicator is monitored based on a Z-report or printed ECLZ data. Question No. 2. Can a person, a manager, who is not involved in conducting cash register payments, ask to print out the X-report? Persons authorized by the manager have access to current cash flow data and balances in the cash register box. You can obtain operational information, for example, about the sale of a specific product, through the administrator or another person who has the right to receive data. Question No. 3.

Detailed instructions for working with the cash register program can be read here!

The cashier punches the goods at the checkout and accepts payment. At the end of the shift, he must deposit the money in the safe. But how much? For the correct accounting of funds, there is a concept - cash discipline. There are two ways to control the cashier: The first method is very simple, but there is a serious limitation - the store is not open at night.

Attention

Those. The opening and closing of the store, as well as the cashier’s working day, fall on the same day. At the same time, it is not necessary to use a cash register in the store. In this case, we download receipts from cash registers and compare the amount of receipts for the day and reconcile it with revenue.

How to make an x-report on the cash register: what is it, where to file it, difference from the z-report

From this document you can track:

• money counter data at the beginning and end of the shift;
• the total amount of proceeds until cancellation;
• the amount of refunds, if any;
• the amount of discounts provided;
• amount for canceled checks.

• date of each document;
• his number;
• gross total (sum at the beginning and at the end of the shift);
• amounts of sales, returns, discounts, etc.

Together with the recorded revenue, the cash register at the end of the shift (working day) is handed over to the senior cashier, to the accounting department or personally to the manager (depending on how this is established by the internal procedure of the organization).

What is a z report and how often should it be taken?

• Draw up an act of loss of the Z-report (it must be signed by the shift cashier, the senior cashier, if there is one, the company’s accountant and a representative of the administration).
• Oblige the cashier to provide an explanatory note, which will highlight the time and circumstances of the loss of the report, as well as the reasons why the required information was not entered in the cash register.
• Achieve receipt of a fiscal receipt according to EKLZ data, confirming revenue for a shift with a lost Z-report. To do this, you will have to call a technician from the KKM service center.
• The fiscal report taken for the required period should be drawn up in the cashier's journal instead of the lost Z-report.
IMPORTANT! The manager has the right to impose punishment on the cashier guilty of losing a strict reporting document, if he deems it necessary based on the results of his explanatory note.

X - report (report of suppression bases, obg, shift opening report)

Important

To do this, you should take an X-report and count the money at the cash register. Depositing the initial balance of money (change) into the cash register. This operation should be carried out if the previous shift did not leave change for the cashier, or in combination with the Payment from cash register operation, if after withdrawing the X-report the amounts do not match for some reason.

X-report

A counter-check is quite possible, as a result of which it will become clear that the money received according to the presented check was capitalized not on the day of receipt, but later. There is a special situation with entrepreneurs using the simplified tax system, who are required to show revenue in KUDIR on the exact date when it ended up in the cash register. If a check for a purchase or service is issued today, and the Z-report on it is going to be taken out only tomorrow, then in KUDIR there will be a discrepancy: you will have to indicate today’s check against a “z” that has not yet been taken out, according to which the checks will already be from yesterday.
NOTE! Isolated cases of untimely withdrawal of a canceled report can go unpunished: after all, they can also be caused by technical problems, this can be reflected in the explanatory note. It is important not to allow such cases to become a regular practice.

Working with cash register equipment when making cash payments requires the cashier to conduct transactions accurately. In the process of accepting funds and issuing documents, current data may be required. One of the important functions of cash register equipment is the ability to obtain information about payments from the beginning of the cash register shift without cancellation. You can learn about the operations performed during the shift from the X-report. In the article we will look at how to create an X cash register report, where it is filed and how it differs from the Z report.

Frequency of data collection at the checkout

When an X-report is taken, shift data is not cleared and current revenue is not reset to zero. You can generate an X-report an unlimited number of times. The number of sampling times is not reflected in other reports or the fiscal memory of cash register equipment. The indicators are not entered into the cashier-operator's journal. The data in the X-report is reflected from the previous cancellation (generation of the Z-report), from the beginning of the cash register shift until the time of withdrawal.

Removing the X-report does not close the cash register shift, unlikeZ-report canceling current revenue. The X-report document will indicate: “daily report without cancellation.”

The X-report is used for internal control of revenue movement. Based on the data obtained, users can align indicators, check revenue receipts and conduct ongoing sales analysis.

Comparison of features of X-report and Z-report

The X-report has significant differences from the Z-report in terms of purpose, documentation and consequences of its formation.

X-report data allows you to prevent fines imposed for violation of cash discipline. Let's consider one of the possible cases of monitoring based on X-report indicators.

The company Karamel LLC decided to use small change for settlements with customers through cash register machines. After opening the shift, the cashier deposited the amount into the cash drawer without posting it, in violation of the instructions. During the working day, the administrator of the "Caramel" company checked the status of the settlements by taking an X-report. The document did not reflect the “deposit” operation upon receipt of the exchange fund. The administrator suggested that the cashier correct the situation, preventing a possible fine in the event of an inspection by the Federal Tax Service Inspectorate.

What data does a full X-report contain?

X-report information is primarily used to reconcile revenue received with documents posted at the cash register. The most common option is a full report with general grouped data.

The report is generated to control the actions performed by the cashier and contains the following data:

• The number of transactions carried out during the period.
• Amounts of cash received from customers.
• Funds deposited as bargaining chips.
• Checks paid by bank transfer using cards.
• Amounts issued as a refund (if this cash register model has the specified function in the report).
• The amount of cash balance in the cash register.
• Availability of pending checks.
• Allocated taxes and discounts provided.

Cashiers often use the X-report to check the date, time, and details of the enterprise at the beginning of the shift. Based on the compliance of the data obtained in the report with the norm, the serviceability of the equipment is often judged. A one-time failure in the period readings is not a sign of a breakdown and can be caused by a network surge. If there are regularly recurring errors in the date and time, you must contact customer service. The cause of the breakdown depends on the type of equipment.

Types of X-reports

In addition to daily reports with aggregated data, when operating a cash register, it is possible to generate and print a report on narrower indicators. The generation of X-reports based on indicators is necessary for ongoing analysis and internal control over the movement of goods or demand activity by department. Analytical data of the current cash register are used in trade organizations with significant turnover.

Let's consider the case of the need to generate an X-report when making a return. A buyer contacted the Novinka trading company to return a product with signs of a hidden defect, purchased on the same day. The purchase receipt was lost, but the goods were recognized by the seller as sold at this outlet. To confirm the fact of sale, the administrator of the Novinka company took an X-report. The buyer's claim was approved by the administrator, on the basis of which the cashier made a return with the execution of act No. KM-3.

Cases where it is necessary for a cashier to make an X-report

In the process of working with cash register equipment, the monitoring function of the report is used by the cashier for the following actions:

• Controlling the closing of a shift with a Z-report by the previous cashier.
• Checking the cash register data about the date or time at the beginning of the opening of the shift.
• Monitoring the receipt of a check at the cash register in the event of a power failure at the time the receipt is printed.
• Confirmation of recording the amount upon receipt of a check with the inscription “document is invalid”
• Providing data to the manager or senior cashier upon their reasonable requests.

After closing the cash register shift, the X-report cannot be printed. The document allows you to obtain only current transaction data. Indicators of previous cash register shifts can be obtained from the EKLZ block.

Persons who have access to reporting on cash registers

The generation of current X-reports is carried out by the employee responsible for conducting open cash shift operations or another authorized person. The following persons have the right to print out the report:

• Cashiers who are employed in a position and have an agreement on financial responsibility (the condition is optional and is established at the discretion of the employer). Other employees of the enterprise, even for a period of time off from working as a cashier, do not have the right to service the cash register. The cashier must have permission to print X-reports.
• Administrators, senior cashiers who have an access password to the report generation mode without cancellation of revenue. The right is granted by the manager.
• Specialists of the service center of the central service center when setting up or eliminating breakdowns. Access to equipment is provided at the request of the manager or responsible person.
• Tax inspectors when checking the compliance of cash and cash register documents with the consent of the manager and through persons with access.

The procedure and frequency of making the report is established by order. In the absence of an order and restrictions, the cashier has the right to check the status of cash in the cash register without permission from management.

Restrictions on access to X-reports

A number of enterprises limit the ability of cashiers to obtain data on the current state of the cash register. If access to the cash register is prohibited, a password is set that does not match the cashier’s password for work and personal identification.

Limited access is explained by the internal regulations and is established to eliminate situations:

• Preventing cash theft.
• Capitalization of excess funds.
• Repayment of shortfalls when they are identified in the current turnover.

In the absence of the cashier's ability to uncontrollably withdraw the X-report, situations of shortchanging customers and theft of excess cash from the cash drawer are prevented.

The downside of limited access to current data is the cashier’s inability to adjust the status of revenue verified by control authorities. When checking by the Federal Tax Service as part of a planned control or an event according to the schedule of the cash register department, a situation may arise in which surpluses are identified in the cash drawer, which will entail the imposition of a fine.

Problems when generating or printing an X-report

Cash register equipment may fail before the end of its service life. The cause of the breakdown may be improper maintenance of the equipment or failure of parts on which the performance of the equipment depends. In some cases, a breakdown can be identified by taking an X-report.

The form is not a primary accounting document and is not subject to storage for accounting or tax purposes. The company can save X-reports printed after the opening of the cash register day. The filing is carried out simultaneously with the Z-reports taken at the end of the shift.

Answers to pressing questions about the X-report

Let's look at the answers to the most frequently asked questions

The cashier punches the goods at the checkout and accepts payment. At the end of the shift, he must deposit the money in the safe. But how much?

For the correct accounting of funds, there is a concept - cash discipline.

There are two ways to control the cashier:

The first method is very simple, but there is a serious limitation - the store is not open at night. Those. The opening and closing of the store, as well as the cashier’s working day, fall on the same day. At the same time, it is not necessary to use a cash register in the store.

In this case, we download receipts from cash registers and compare the amount of receipts for the day and reconcile it with revenue. To do this, highlight in the expense journal the invoices for the corresponding day, for which the recipient is “Private Person,” and using the Alt+F6 key combination, look at the amount of goods sold through the cash register.

This method will not work if the store is 24 hours a day and the cashiers change each other, say, at 8 am. Fortunately, accountants came up with the second method many years ago. In a nutshell, it can be described as the “cash shift method.” If you have a fiscal recorder or cash register installed in your store, then you must use this method by law. Fortunately, it is quite simple, well thought out, and will not cause you any difficulties. Mercury-POS allows you to use this method even if you do not have not only a fiscal registrar, but also a receipt printer. In this case, the necessary reports are not printed, but displayed on the screen. Below is an algorithm for how this method works.

1. Opening shift.
2. Working at the cash register.
3. Removing an intermediate X-report.

4. Closing a shift.

   1. Removing X-report.
   2. Payment from the cash register.
   3. Making a Z-report (daily report with cancellation).

Let's look at how these points are implemented in the Mercury-POS cash program. All described functions are available to the Store Manager in the “Reports” menu. If there is a fiscal registrar or a receipt printer, the reports will be printed (reports taken from the fiscal registrar must be stored, and the Cashier-operator’s journal must be filled out on their basis). If there are no receipt printers at the checkout, reports will simply be displayed on the screen.

Also, Mercury-POS remembers all captured Z-reports and transmits the data to Mercury-ERP.

Opening a shift at the cash register. In Mercury it happens automatically when the first check in the shift is punched. Before a new cashier starts work and makes his first sale, it is worth making sure that the cash in the register matches the Mercury readings. To do this, you should take an X-report and count the money at the cash register.

Depositing the initial balance of money (change) into the cash register. This operation should be carried out if the previous shift did not leave change for the cashier, or in conjunction with the operation Payment from the cash register, if, after withdrawing the X-report, the amounts do not match for some reason.

Removing an intermediate X-report (Report without blanking). Usually this operation is carried out when they want to check the cash register. For example, in the event of a conflict with the buyer regarding the denomination of a banknote.

Closing a shift consists of three stages. To begin, the cashier takes an X-report and recalculates the cash register. After this, if necessary, a small amount is left in the cash register, and the rest is taken out by performing the operation “ Payment from the cash register." And the last point is removed Z-report (Report with cancellation). Removing this report resets the sales and returns registers for the shift, and also increases the shift counter by one (the current shift number is displayed in the upper right corner of the screen). After this, the cash register is closed and ready to accept the next cashier.

After downloading the receipts, Mercury-ERP creates as many invoices as there were Z-reports. And when downloading Z-reports from cash registers, a document is automatically created for the receipt of money into the store’s treasury account. So it will always be easy to compare the money handed over by the cashier and the amount written off from the remaining goods.